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Privacy Policy

Effective Date: January 2026

Heritage Baptist Coalition (“HBC,” “we,” “our,” or “us”) is a nonprofit religious organization recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code. We are committed to protecting the privacy of our donors, supporters, and website visitors and to handling personal information in a lawful, ethical, and responsible manner.

This Privacy Policy describes how we collect, use, and safeguard information obtained through our website, communications, and charitable activities.

Information We Collect

We may collect personal information voluntarily provided to us, including:

  • Name
  • Email address
  • Mailing address
  • Phone number
  • Donation amounts and contribution history
  • Communication preferences

We may also collect limited non-personal information automatically, such as IP address, browser type, and pages visited, for administrative and analytical purposes.

Charitable Contributions and Donation Information

Heritage Baptist Coalition solicits and accepts charitable contributions to further its exempt religious and charitable purposes.

When you make a donation:

  • Contributions are processed through secure, third-party payment processors that comply with industry security standards.
  • Heritage Baptist Coalition does not store or retain full credit card, debit card, or banking information.
  • We maintain donor records, including donor name, contribution amount, and date of donation, as required for:
    • Issuing charitable contribution acknowledgments and receipts
    • Maintaining financial records
    • Complying with IRS reporting and record-retention requirements

Donor Privacy Commitment:
Heritage Baptist Coalition does not sell, rent, trade, or share donor information with any individual or organization for commercial, marketing, or fundraising purposes. Donor information is used solely for purposes consistent with our mission and tax-exempt status.

Use of Information

Information collected by Heritage Baptist Coalition may be used to:

  • Process and acknowledge charitable contributions
  • Provide donation receipts in compliance with IRS regulations
  • Communicate ministry updates, newsletters, and organizational information
  • Respond to inquiries and provide requested information
  • Maintain internal records and comply with legal, regulatory, and accounting requirements

Supporters may opt out of non-essential communications at any time.

Disclosure of Information

Heritage Baptist Coalition may disclose personal information only under the following circumstances:

  • To trusted service providers who assist with payment processing, website hosting, or communications, solely as necessary to perform their services
  • When required by law, regulation, or legal process
  • To protect the rights, safety, or property of Heritage Baptist Coalition
  • All service providers are required to maintain the confidentiality of the information provided to them.

Cookies and Website Analytics

Our website may use cookies or similar technologies to improve functionality and understand site usage. These tools do not collect personally identifiable information unless voluntarily provided. Visitors may control cookie preferences through their browser settings.

Data Security and Record Retention

Heritage Baptist Coalition employs reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, use, or disclosure. Information is retained only as long as necessary to fulfill charitable, legal, accounting, or reporting obligations.

Children’s Privacy

Heritage Baptist Coalition does not knowingly collect personal information from children under the age of 13. If such information is inadvertently collected, it will be promptly deleted.

Donor Rights and Access

Donors and supporters may request to:

  • Review or update their personal information
  • Be removed from mailing or communication lists
  • Request deletion of personal information, subject to IRS and legal record-retention requirements

Requests may be submitted using the contact information below.

Changes to This Policy

This Privacy Policy may be updated periodically to reflect changes in legal requirements or organizational practices. Updates will be posted on this page with a revised effective date.

Contact Information

For questions regarding this Privacy Policy or donor privacy practices, please contact:

Heritage Baptist Coalition
406 West Boughton Road
Bolingbrook, IL 60440 USA
info@heritagebaptistcoalition.org

Heritage Baptist Coalition